The Ulster County Resource Recovery Agency held a Regular Business Meeting on
September 3, 2003 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 3:00pm. Vice Chairman Andrew Ghiorse opened the meeting. At 3:05pm, Chairman James Craven arrived and continued the meeting.
The following Board members were present: James Craven (arrived at 3:05), James Pirro, Andy Ghiorse and Jay Hogan. Barney Hansen was absent.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.
PUBLIC COMMENT – (No Public Comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the July 2, 2003 Regular Board Meeting was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One absent (Hansen).
COMMUNICATIONS & ANNOUNCEMENTS
A Public Hearing on the Agency 2004 Budget will be held on October 8, 2003 at
2:30pm
The next Regular Monthly Business Meeting has been scheduled for Wednesday, October 8, 2003 at 3:00pm.
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report and the Leachate Collection Report for January thru July, 2003 (incomplete).
FINANCIAL MATTERS
The Treasure’s Report and the Capital Projects Summary Report (Jan – July) was distributed to the Board
Resolution No. 1780 – Re: Payment of Requisition No. 32 – Capital Expenditures;
This resolution authorizes and approves payment of Requisition No. 32 in the amount of $52,492.73 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.
MOTION to approve Resolution No. 1780 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1765 - Re: Payment of Emergency Fire Damage Repair Services – Insurance Fund;
This resolution authorizes and approves payment of Emergency Fire Damage Repair
Services in the amount of $22,664.15 for fire damage at the Ulster Transfer
Station to be paid from the Insurance Reserve account in the Insurance Fund.
MOTION to approve Resolution No. 1765 was made by Jim Pirro and seconded by
Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1766 – Re: Repealing and Rescinding Resolution No. 1720; Ratifying, Authorizing and Approving Transfer of Monies From General Revenue Account of General Fund to Various Funds;
This resolution ratifies, authorizes and approves repealing and rescinding Resolution No. 1720 and the transfer of monies from the General Revenue Account of General Fund to Various Funds due to the fact that this transfer was done in error.
MOTION to approve Resolution No. 1766 was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1767 – Re: Amending 2003 Tipping Fee Schedule for Solid Waste and Commercial Recyclables Collected and Generated in Ulster County; - HELD
Resolution No. 1768 – Re: Resolution of Intent Regarding the Proposed Issuance and Sale of the Agency’s Special Revenue Bonds for the Upgrading of the Ulster and Lloyd Consolidation Landfill Leachate Collection Systems;
This resolution authorizes and approves the intention of the Agency to issue (in the future) Special Revenue Bonds for the purpose of retroactively financing the upgrades of the Ulster and Lloyd Consolidation Landfill Leachate Collection Systems.
MOTION to approve Resolution No. 1768 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Charlie informed the Board that the Proposed 2004 Operating Budget and Tipping Fee projection was mailed to each Ulster County Municipality;
Board Notification - A second request for refinancing the EFC loans was sent to EFC;
Board Notification - Frank Tomaseski informed the Board that the Accountants Certification of Arbitrage Earned Report has been completed and that the Agency has not earned any arbitrage;
ADMINISTRATIVE MATTERS
Resolution No. 1769 – Re: Authorizing Extension of Agreement with EAP Services;
This resolution authorizes and approves the extension of Agreement with EAP Services of the Mid-Hudson Valley to cover the time period of September 12, 2003 – September 11, 2004.
MOTION to approve Resolution No. 1769 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1770 – Re: Establishing Standard Work Day;
This resolution establishes the definition of the standard work day for the employees of the Ulster County Resource Recovery Agency as it relates to the NYS Retirement System calculations and reporting requirements.
MOTION to approve Resolution No. 1770 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1771 – Re: Authorization to Procure HHW Collection Services from Care Environmental Services;
This resolution authorizes an agreement with of Care Environmental Services for providing professional services in running the planned HHW Collection Day scheduled for November 1, 2003.
MOTION to approve Resolution No. 1771 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1779 – Re: Approving Fifth Amendment to Agreement with Sunshine Bulk Commodities, Inc.;
This resolution authorizes and approves the Fifth Amendment to Agreement with Sunshine Bulk Commodities to transport solid waste and sewage sludge from the Agency’s Transfer Stations to various disposal sites. Under this amendment the term of the contract is extended from 2005 to 2009.
MOTION to approve Resolution No. 1779 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1781 – Re: Approving Recycling/Compliance Officer Position Statement; - Resolution Withdrawn
Board Notification - Charlie informed the Board of the Agency’s participation in the Sullivan County Glass Recycling Project;
Board Notification - Charlie notified the Board of Legislator Joe Roberti’s request for the Agency’s assistance on the Saugerties Tire Pile Clean-Up Project;
Board Notification - Frank LaVardera gave the Board a status report regarding the Agency’s Request to DEC for Reduction in Monitoring Frequency at three Consolidation Landfills – Status Report;
OLD BUSINESS
EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:
Resolution No. 1772 – Re: Ratifying and Authorizing Sale of Surplus Equipment;
This resolution ratifies and authorizes the public sale of six surplus roll off containers which are no longer of any economic use to the Agency and have been declared unsafe for over the road use.
MOTION to approve Resolution No. 1772 was made by Jay Hogan and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1773 – Re: Authorization to Procure Replacement Parts for Daewoo Loader;
This resolution authorizes the procurement of Contractual Services from Transaxle Inc. for replacement parts and repair of the final drive of the rear axle of the Daewoo wheeled loader at a cost of $10,864.75.
MOTION to approve Resolution No. 1773 as amended was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1774 – Re: Authorization to Purchase Additional Front-Loading Dumpsters;
This resolution authorizes the purchase of additional front-loading dumpsters for commercial customers for a cost of $10,028.00 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1774 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1775 – Re: Authorization to Purchase Additional Wheeled Containers;
This resolution authorizes the purchase of 50 additional wheeled containers for a total cost of $2,600 from Otto Industries to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1775 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1776 – Re: Authorizing and Approving Purchase of Scissor Lift; - Resolution Withdrawn
BUILDINGS AND GROUNDS AND SITE WORK:
Resolution No. 1777 – Re: Authorizing Task Order No. 64 for Engineering Services – Site Landscaping for Route 32 Property;
This resolution authorizes Task Order No. 64 in an amount not to exceed $17,000 for additional professional services concerning the landscaping and screening at the Agency’s Route 32 Property to be paid from the Construction Fund.
MOTION to approve Resolution No. 1777 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
VEHICLE MAINTENANCE FACILITY:
Resolution No. 1778 – Re: Awarding Bid Award for Fuel Depot Construction;
This resolution authorizes and approves the award of the Fuel Depot Construction bid to Hoosick Valley Contractors, Inc. in the amount of $161,400.
MOTION to approve Resolution No. 1778 was made by James Pirro and Seconded by Andrew Ghiorse. Four in favor. None opposed. One absent (Hansen).
EXECUTIVE SESSION
MOTION to enter Executive Session at 4:10pm to discuss contract performance issues with a certain company and litigation with a State Agency was made by Jay Hogan and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
MOTION to enter into Regular Session at 4:40pm was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).
NEW BUSINESS
ADJOURN
MOTION to Adjourn the September 3, 2003 at 4:42pm was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
MOTION to approve the above transcribed Minutes of the September 3, 2003 Board
Meeting was made by James Pirro seconded by Andrew Ghiorse .
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: October 8, 2003.