ULSTER COUNTY RESOURCE RECOVERY AGENCY
MINUTES OF THE REGULAR BOARD MEETING
on September 1, 2004

The Ulster County Resource Recovery Agency held a Regular Business Meeting on September 1, 2004 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 3:00pm.

The following Board members were present: James Craven, Jay Hogan, Kevin Roberts and Catherine Nilsen. James Pirro was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Michael Bemis, Director of Operations and Safety, Frank LaVardera, CHA, and Andrew Ghiorse, Recycling/Compliance Officer.

PUBLIC COMMENT – (No Public Comment was given)

APPROVAL OF MINUTES

MOTION to approve the minutes of the July 7, 2004 Regular Board Meeting was made by Jay Hogan and seconded by Kevin Roberts. Three in favor. None opposed. One Absent (Pirro). One Abstain (Nilsen)

COMMUNICATIONS & ANNOUNCEMENTS

A Public Hearing on the Agency 2005 Proposed Budget has been scheduled for Wednesday, October 6, 2003 at 2:30pm.

The next Regular Monthly Business Meeting has been scheduled for Wednesday, October 6, 2004 at 3:00pm.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru July, 2004.

FINANCIAL MATTERS

Frank Tomaseski distributed and discussed the Treasurers Report with the Board.

Resolution No. 1883 – Re: Payment of Requisition No. 45 – Capital Expenditures;

This resolution authorizes and approves payment of Requisition No. 45 in the amount of $17,596.75 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.

MOTION to approve Resolution No. 1883 was made by Jay Hogan and seconded by Catherine Nilsen. Four in favor. None opposed. One Absent (Nilsen)

Resolution No. 1895 – Re: Payment of Requisition No. 46 – Equipment Replacement Account;

This resolution authorizes and approves payment of Requisition No. 46 in the amount of $10,903 for Capital Expenditures to be paid from the Equipment Replacement Account in the Capital Fund.

MOTION to approve Resolution No. 1895 was made by Jay Hogan and seconded by Catherine Nilsen. Three in favor. One opposed (Roberts). One Absent (Pirro).

Resolution No. 1884 – Re: NPTS Door Damage Repair – Insurance Fund;

This resolution authorizes and approves the payment of $850 for door damage repair at the New Paltz Transfer Station to be paid from the Insurance Reserve Account in the Insurance Fund.

MOTION to approve Resolution No. 1884 was made by Kevin Roberts and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Pirro).

Resolution No. 1892 – Re: Electrical Damage Repair – Insurance Fund;

This resolution authorizes and approves the payment of $772.30 for MRF electrical system damage repair from the Insurance Reserve Account in the Insurance Fund.

MOTION to approve Resolution No. 1892 was made by Kevin Roberts and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Pirro).

Board Notification - Frank Tomaseski notified the Board that he received an Employee’s Retirement System 2005 Contribution Estimate of $191,144, to be paid by February 1, 2005;

Board Notification - Steve Wing notified the Board that the Agency accepted SRI Fire Sprinkler System Corp. Settlement Claim for $4,078.24;

Board Notification - Charlie notified the Board that the HHW Collection Day Grant was approved;

ADMINISTRATIVE MATTERS

Resolution No. 1885 – Re: Extending Agreement with Pilot Industries;

This resolution authorizes and approves the extension of the agreement with Pilot Industries for services at the MRF to August 30, 2005

MOTION to approve Resolution No. 1885 was made by Jay Hogan and seconded by Kevin Roberts. Four in favor. None opposed. One absent (Pirro).

Resolution No. 1886 – Re: Further Amending Task Order Number 1 for Environmental Monitoring Services;

This resolution authorizes and approves the further amendment to Task Order Number 1 for engineering work in connection with the monitoring of the consolidation landfills to extend its services to cover such monitoring in fiscal 2004 in an amount not to exceed 38,000, which amount is appropriated in the 2004 Agency Budget.

MOTION to approve Resolution No. 1886 was made by Jay Hogan and seconded by Kevin Roberts. Four in favor. None opposed. One absent (Pirro).

Resolution No. 1887 – Re: Authorizing the Filing of an Application for a State Assistance from the Household Hazardous Waste (HHW) State Assistance Program and Signing of the Associated State Contract, Under the Appropriate Laws of New York State;

This resolution authorizes and approves the Filing of an Application required by the State of New York for State Assistance from the Household Hazardous Waste State Assistance Program in preparation for holding a Household Hazardous Waste Clean-up Day and authorizing the Signing of the Associate State Contract.

MOTION to approve Resolution No. 1887 was made by Jay Hogan and seconded by Catherine Nilsen. Four in favor. None opposed. One Absent (Pirro).

Resolution No. 1888 – Re: Authorization to Procure HHW Collection Services from Care Environmental;

This resolution authorizes and approves the procurement of Care Environmental for HHW Collection Services.

MOTION to approve Resolution No. 1888 was made by Jay Hogan and seconded by Catherine Nilsen. Four in favor. None opposed. One Absent (Pirro).

Resolution No. 1889 – Re: Authorizing and Approving Agreement with Fogarty General Contracting for Transportation and Disposal of Solid Waste;

This resolution authorizes and approves the Agreement with Fogarty General Contracting for transportation and disposal of solid waste from the Agency’s Ulster and New Paltz Regional Transfer Station for the period of September 1, 2004 to August 31, 2005.

MOTION to approve Resolution No. 1889 was made by Jay Hogan and seconded by Kevin Roberts. Four in favor. None opposed. One Absent (Pirro).

Resolution No. 1890 – Re: Approving Hauling Agreement – County Waste; (held)

Board Notification - Charlie notified the Board that he authorized the extension of Disposal Contract with Kingston City School District;

Board Notification - Charlie gave the Board a Management Training Program status report;

Board Notification - Charlie notified the Board that Andy Ghiorse will be giving a presentation to the U.C. Association of Town Supervisors on 9/22/04;

OLD BUSINESS

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS

Resolution No. 1893 – Re: Authorization to Procure Replacement and Additional Roll-Offs;

This resolution authorizes the procurement of fifteen (15) 40cy Roll-offs to replace old 40 yard roll-offs that cannot be repaired and five (5) additional 10cy Roll-offs for the amount of $79,666.60 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1893 was made by Jay Hogan and seconded by Catherine Nilsen. Four in favor. None opposed. One Absent (Pirro).

Resolution No. 1894 – Re: Ratifying, Authorizing and Approving Purchase of Additional Front Loading Dumpsters;

This resolution ratifies, authorizes and approves the purchase of (5) 3-cubic yard containers, (5) 4-cubic yard containers, (5) 6-cubic yard containers and (2) 8-cubic yard containers for $10,903 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1894 was made by Jay Hogan and seconded by Catherine Nilsen. Three in favor. One opposed (Roberts). One Absent (Pirro).

REGIONAL TRANSFER STATION PROJECTS

Board Notification - Charlie notified the Board that Change Order No. 1 in the amount of $1,290 was approved for the New Paltz Transfer Station Repairs;

MATERIALS RECOVERY FACILITY (MRF)

Board Notification - Charlie and Frank LaVardera announced the Glass Crushing System Bid results and discussed alternatives;

C & D PROCESSING AND DIVERSION PROJECT

Resolution No. 1891 - Re: Authorizing Task Order Number 69 for Engineering Services – C & D Facility Feasibility Analysis;

This resolution authorizes task order Number 69 in the amount of $12,500 to be paid from the 2004 Agency Budget, for the additional professional services from Clough, Harbour and Associates, LLP to perform the feasibility of a construction and demolition facility to be located at the Agency’s property in the Town of Ulster.

MOTION to approve Resolution No. 1891 was made by Jay Hogan and seconded by Kevin Roberts. Three in favor. One opposed (Roberts). One Absent (Pirro).

NEW BUSINESS

ADJOURN

MOTION to Adjourn the September 1, 2004 Board Meeting at 4:40pm was made by Catherine Nilsen and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Pirro). One Left Early (Roberts).