The Ulster County Resource Recovery Agency held a Regular Business Meeting on
October 8, 2003 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 3:00pm.
The following Board members were present: James Craven, James Pirro and Andrew Ghiorse. Jay Hogan and Barney Hansen were absent.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.
PUBLIC HEARING
A Public Hearing on the Agency’s Proposed 2004 Budget and Tipping Fees was opened at 2:30pm at the Agency’s offices. No one from the Public attended and no comments were received. The Hearing was closed at 3:00pm.
PUBLIC COMMENT – (No Public Comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the September 3, 2003 Regular Board Meeting was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).
COMMUNICATIONS & ANNOUNCEMENTS
The next Regular Monthly Business Meeting has been scheduled for Wednesday,
November 5, 2003 at 3:00pm.
Household Hazardous Waste Collection Day will be held on Saturday, November 1, 2003 between 8:00am and 1:00pm.
Computer and Electronics Recycling Day will be held on Saturday, November 1, 2003 between 8:00am and 1:00pm
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru September, 2003.
FINANCIAL MATTERS
The Treasure’s Report and the Capital Projects Summary Report was held until the next Regular Business Meeting.
Resolution No. 1782 – Re: Payment of Requisition No. 33 – Capital Expenditures;
This resolution authorizes and approves payment of Requisition No. 33 in the amount of $85,388.60 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.
MOTION to approve Resolution No. 1782 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1783 - Re: Ratify, Authorize and Approve Payment of Claim for New Paltz and Ulster Door Damage from the Insurance Reserve;
This resolution ratifies, authorizes and approves payment of claim for New
Paltz and Ulster door damage, to Darmstadt Door, Inc. in the amount of $1389.00
to be paid from the Insurance Reserve Account.
MOTION to approve Resolution No. 1783 was made by Andrew Ghiorse and seconded
by Jim Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1784 – Re: Approval of 2004 Agency Budget and Municipal Tipping Fee of $70 Per Ton;
This resolution approves the 2004 Agency Budget and sets the Municipal Tipping Fee of $70.00 per ton of solid waste. The Agency earlier held a Public Hearing on the 2004 Budget; no public comments were received.
MOTION to approve Resolution No. 1784 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Board Notification - Charlie informed the Board of changes in paycheck signing procedures with PAYCHEX. The Agency’s payroll administrator will be providing additional services at no additional cost.
Board Notification - Steve Wing informed the Board that funding an Environmental Monitor at Landfills is no longer required by DEC;
ADMINISTRATIVE MATTERS
Resolution No. 1785 – Re: Approving Fifth Amendment to Agreement with EWH Trucking, Inc.;
This resolution authorizes and approves a Fifth Amendment to the Agreement with EWH Trucking, Inc. to transport solid waste from the Agency’s Transfer Stations to various disposal sites. The Fifth Amendment extends the Term of the Agreement to 2009.
MOTION to approve Resolution No. 1785 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1786 – Re: Approving Fifth Amendment to Agreement with E. Mower & Son, Inc.;
This resolution authorizes and approves a Fifth Amendment to the Agreement with E. Mower & Son, Inc. to transport solid waste from the Agency’s Transfer Stations to various disposal sites. The Fifth Amendment extends the Term of the Agreement to 2009.
MOTION to approve Resolution No. 1786 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1787 – Re: Approving Sorting Line Worker Position Statement and Classification;
This resolution approves the establishment of the position of Sorting Line Worker and sets the Salary Classification for such a position.
MOTION to approve Resolution No. 1787 was made by Andrew Ghiorse and seconded by Jim Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1788 – Re: Approving Revised 2001-2004 Salary Schedule for Union Employees;
This resolution approves the revised 2001-2004 Salary Schedule for Union Employees and includes the position of Sorting Line Worker as Grade I-A.
MOTION to approve Resolution No. 1788 was made by Andrew Ghiorse and seconded by Jim Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1789 – Re: Authorization to Procure Electronics Collection Services from Advanced Recovery, Inc.
This Resolution authorizes an agreement with Advanced Recovery, Inc. to collect electronics for the Agency’s planned Electronics Collection Day on November 1, 2003.
MOTION to approve Resolution No. 1789 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1790 – Re: Further Amending Task Order No. 1 for Environmental Monitoring;
This resolution approves the amending Task Order No. 1 for Environmental Monitoring at the Agency’s three Consolidated Landfills for a cost not to exceed $57,000.
MOTION to approve Resolution No. 1790 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Board Notification - Charlie notified the board of the status of the Saugerties waste Tire Pile Clean-up project.
OLD BUSINESS
EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:
Resolution No. 1791 – Re: Authorizing the Sale of Surplus Equipment;
This resolution authorizes the sale of six (6) surplus Walking Floor Trailers through public bid.
MOTION to approve Resolution No. 1791 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1776 – Re: Authorizing and Approving Purchase of Articulating Aerial Lift;
This resolution authorizes and approves the purchase of a new Articulating Aerial Lift from Admar Supply Co. for the amount of $36,474.00 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1776 as amended was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1792 – Re: Authorizing Hydraulic Hose Replacement on the MRF Baler;
This resolution authorizes the purchase of replacement hydraulic hose for the MRF Baler for the amount of $4,829.00 to be paid for from the Equipment Replacement Account of the Capital Fund. Before this Resolution is implemented, Frank LaVardera (CHA) will check to see if the vendor, Marathon, Inc. is responsible for providing these hoses at no cost.
MOTION to approve Resolution No. 1792 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
VEHICLE MAINTENANCE FACILITY:
Resolution No. 1793 – Re: Ratifying, Authorizing and Approving Change Order No. 1 – Fuel Depot Facility Construction;
This resolution authorizes Change Order No. 1 for Construction of the Fuel Depot in the amount of $44,600 to be paid from the Capital Account of the Capital Fund. Frank LaVardera (CHA) reviewed the reasons for the Change Order with the Board.
MOTION to approve Resolution No. 1793 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
MATERIALS RECOVERY FACILITY:
Resolution No. 1794 – Re: Authorization for Trash Conveyor Construction at the MRF;
This resolution authorizes the installation of a trash conveyor system for the MRF from Hustler Conveyor Company in the amount of $116,415 to be paid from the Construction Fund of the 2002A BANs.
MOTION to approve Resolution No. 1794 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1795 – Re: Authorizing to Procure Moving of Radiant Heat System at the MRF; Withdrawn
CONSOLIDATION LANDFILL UP-GRADES
Resolution No. 1796 – Re: Awarding Bid for Ulster Landfill Electrical Upgrades;
This resolution authorizes and approves the award of the bid for the Ulster Landfill Electrical Upgrades to Lash Contracting, Inc., the lowest responsible bidder, in the amount of $155,000 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1796 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
EXECUTIVE SESSION
MOTION to enter Executive Session at 4:28pm to discuss personnel matters affecting the employment history and salaries of individual employees was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
MOTION to enter into Regular Session at 5:07pm was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
NEW BUSINESS
ADJOURN
MOTION to Adjourn the October 8, 2003 at 5:09pm was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
MOTION to approve the above transcribed Minutes of the October 8, 2003 Board
Meeting was made by Andrew Ghiorse seconded by James Pirro .
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: November 5, 2003.