The Ulster County Resource Recovery Agency held a Regular Business Meeting on
November 5, 2003 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 3:05pm.
The following Board members were present: James Craven, James Pirro and Andrew Ghiorse. Jay Hogan and Barney Hansen were absent.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer, Michael Bemis, Director of Operations and Safety and James Ferraro, MRF Manager.
PUBLIC COMMENT – (No Public Comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the October 8, 2003 Regular Board Meeting was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).
COMMUNICATIONS & ANNOUNCEMENTS
The next Regular Monthly Business Meeting has been scheduled for Wednesday,
December 10, 2003 at 2:30pm.
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report for January thru September, 2003, and the HHW Collection Day Report as prepared by Laura.
FINANCIAL MATTERS
The Board received and reviewed the Treasures Report for January thru October, 2003.
Resolution No. 1787 – Re: Payment of Requisition No. 34 – Capital Expenditures;
This resolution authorizes and approves payment of Requisition No. 34 in the amount of $29,141.33 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.
MOTION to approve Resolution No. 1787 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1798 - Re: Payment of Emergency Fire Damage Repair Services – Insurance Fund;
This resolution authorizes and approves payment of Emergency Fire Damage Repair
Services at the Ulster Transfer Station in the amount of $27,570.70 to be paid
from the Insurance Reserve Account in the Insurance Fund.
MOTION to approve Resolution No. 1798 was made by Andrew Ghiorse and seconded
by Jim Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1799 – Re: Allowance for Uncollectible Accounts;
This resolution authorizes certain accounts receivable be declared uncollectible and be charged to the allowance for doubtful accounts.
MOTION to approve Resolution No. 1799 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1800 – Re: Further Amending the Capital Budget Program;
This resolution authorizes and approves amending the Capital Budget Program, in accordance with Section 9.02(e) of the Trust Indenture. Charlie distributed and reviewed a series of proposed amendments with the Board.
MOTION to approve Resolution No. 1800 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
ADMINISTRATIVE MATTERS
Resolution No. 1802 – Re: Providing for an Allowance of Unused Sick Leave Credits Under Section 41(j);
This resolution authorizes and approves to provide the additional pension benefits of Section 41(j) of the NYS Retirement and Social Security Law for allowance of unused sick leave credits.
MOTION to approve Resolution No. 1802 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1803 – Re: Authorizing Employment Agreement with Charles P. Shaw;
This resolution authorizes and approves the Employment Agreement with Charles P. Shaw as Executive Director and authorizes the Agency Chairman to implement and execute the Agreement.
MOTION to approve Resolution No. 1803 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1781 – Re: Approving Recycling/Compliance Officer Position Statement; - Withdrawn
Resolution No. 1804 – Re: Approving Clerical Assistant Position Statement; - Withdrawn
Resolution No. 1805 – Re: Authorizing and Approving Agreement with City of Kingston – Bulk Curbside Pick Up and Disposal;
This resolution approves and approves the Agreement with the City of Kingston for Agency bulk curbside pick up of items resulting from evictions. The Agency will charge the City its commercial rates for this service.
MOTION to approve Resolution No. 1805 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Resolution No. 1806 – Re: Approval of Market Agreement with B. Millens Sons, Inc.;
This resolution approves the retaining of B. Millens Sons, Inc. to be a reliable and economical market for certain recycled materials such as aluminum cans, metal cans and light iron.
MOTION to approve Resolution No. 1806 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two Absent (Hogan, Hansen).
Board Notification - Charlie notified the Board that he and Jim Ferraro have started the process of hiring MRF Sorting Line Workers.
Board Notification - Charlie notified the Board that the Seneca Meadows Landfill was sold to IESI Corporation. Steve mentioned that our Contracts for Waste Disposal should not be affected by this sale.
OLD BUSINESS
GENERAL CAPITAL PROJECTS
Resolution No. 1807 – Re: Authorizing and Approving Purchase of Phone System Upgrade;
This resolution authorizes and approves the purchase of a Phone System Upgrade from CrossPoint Communications in the amount of $5,957 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1807 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two absent (Hogan, Hansen).
Resolution No. 1808 – Re: Authorization to Procure Scale Software from PC Scale, Inc.;
This resolution authorizes and approves the procurement of scale software from PC Scale, Inc. to replace a recently acquired system that is incapable of performing the functions required by the Agency. The procurement authorized by and earlier Resolution No. 1721 is hereby rescinded.
MOTION to approve Resolution No. 1808 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).
EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:
Board Notification - Charlie notified the Board of the bid results and sale of six surplus walking floor trailers, with E. Mower & Son, Inc. being the highest bidder.
BUILDINGS AND GROUNDS AND SITE WORK:
Resolution No. 1809 – Re: Amending Resolution No. 1753 – Roll-Off Storage Area;
This resolution authorizes and approves the amendment of Resolution No. 1753 for additional materials and work required for the construction of the Roll-off Storage Area and filling and grading of some additional areas including repair of several pot holes in an amount not to exceed $41,815 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1809 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).
Resolution No. 1810 – Re: Authorization to Procure Lease of Equipment and Operator for Roll-Off Storage Area;
This resolution authorizes and approves the rental of a bulldozer and roller with operator from Ulster Excavating and Trucking, Inc. to construct the roll-off storage area and do some repairs behind the Materials Recovery Facility at an estimated cost of $11,800 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1810 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two absent (Hogan, Hansen).
MATERIALS RECOVERY FACILITY:
Resolution No. 1795 – Re: Authorization to Procure Moving Radiant Heat System at the MRF; - Withdrawn
Resolution No. 1812 – Re: Authorization to Procure Self-Contained Compactor at MRF;
This resolution authorizes and approves the procurement of a self-contained compactor for use at the MRF from Big Stuff, Inc. for the amount of $22,194 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1812 was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two absent (Hogan, Hansen).
Resolution No. 1811 – Re: Procure Concrete Slab at MRF Through Force Account;
This resolution authorizes the construction of a concrete slab for compactors outside the MRF to be performed by Agency employees under a force account proposal for an estimated amount of $1,512.27 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1811 was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).
Board Notification - Frank LaVardera, CHA, reviewed the MRF Baler Hoses issue with the Board;
Board Notification - Frank LaVardera, CHA reviewed the MRF Fire Sprinkler System Issue with the Board;
Board Notification - Charlie distributed Draft Task Order No. 65 – MRF Engineering Services to the Board for their review.
NEW BUSINESS (no New Business)
ADJOURN
MOTION to Adjourn the November 5, 2003 Board Meeting at 4:45pm was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two Absent (Hogan, Hansen).
MOTION to approve the above transcribed Minutes of the November 5, 2003 Board
Meeting was made by Andrew Ghiorse seconded by Jim Pirro .
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: December 10, 2003.