The Ulster County Resource Recovery Agency held a Regular Business Meeting on May 26, 2004 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 3:00pm.

The following Board members were present: James Craven, James Pirro, Jay Hogan and Catherine Nilsen. Kevin Roberts was Absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer, Michael Bemis, Director of Operations and Safety and Andrew Ghiorse, Recycling/Compliance Officer. Tracey Bartels, Environmental Committee Liaison was absent.

EXECUTIVE SESSION

MOTION to enter into Executive Session at 3:02pm to discuss personnel and legal matters was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Roberts).

MOTION to enter into Regular Session at 3:07pm was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Roberts).

PUBLIC COMMENT – (No Public Comment was given)

APPROVAL OF MINUTES

MOTION to approve the minutes of the March 24, 2004 Regular Board Meeting was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Abstain (Nilsen). One Absent (Roberts).

COMMUNICATIONS & ANNOUNCEMENTS

Catherine Nilsen has been appointed to the Board of Directors by the Legislature; County Resolution No. 162 dated May 13, 2004.

The next Regular Monthly Business Meeting has been scheduled for Wednesday, June 9, 2004 at 3:00pm.

The next Environmental Committee Meeting has been scheduled for Tuesday, June 15, 2004 at 6:00pm.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru April, 2004.

James Pirro will send out the Overtime Report and Commercial Collection Report.

FINANCIAL MATTERS

James Pirro distributed and reviewed the Treasurer’s Report for January thru April, 2004.

Resolution No. 1864 – Re: Payment of Requisition No. 42 – Capital Expenditures;

This resolution authorizes and approves payment of Requisition No. 42 in the amount of $40,889.25 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.

MOTION to approve Resolution No. 1864 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Abstain (Nilsen). One Absent (Roberts).

Resolution No. 1865 – Re: Ratifying, Authorizing and Approving Payment of Claim for New Paltz Transfer Station Door Damage from the Insurance Reserve;

This resolution ratifies, authorizes and approves the payment of $6,764.90 for New Paltz Transfer Station Door repair to be paid from the Insurance Reserve Account.

MOTION to approve Resolution No. 1865 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Roberts).

Resolution No. 1866 – Re: Authorizing and Approving Transfer of Monies;

This resolution authorizes and approves the transfer of a refund received from the NYS DEC Monitoring Account in the sum of $28,496.52 from the General Revenue Account of the General Fund to a newly established UCRRA Environmental Monitoring Account in the General Fund.

MOTION to approve Resolution No. 1866 was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One absent (Roberts).

Resolution No. 1861 – Re: Further Amending the Capital Budget Program;

This resolution authorizes and approves several proposed amendments to the Capital Plan 2003 – 2007. Charlie distributed and reviewed the proposed amendments to the 5 Year Capital Plan with the Board.

MOTION to approve Resolution No. 1861 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. Two absent (Roberts, Nilsen).

Board Discussion - Charlie Shaw distributed and discussed the UCRRA Equipment Replacement Program that could be funded by a 2004 Bond Issue;

Board Notification - Charlie Shaw discussed the Impact of fuel price increases on the Agency’s Budget with the Board;

Resolution No. 1867 – Re: Further Amending 2004 Service and Tipping Fees;

This resolution authorizes and approves the amendment of the 2004 Service and Tipping Fees due to the unforeseen and dramatic increases in the cost of fuel.

MOTION to approve Resolution No. 1867 was made by James Pirro and seconded by Jay Hogan. Three in favor. One opposed (Nilsen). One absent (Roberts).

Board Notification - Frank LaVardera notified the Board that landfill monitoring savings in the amount of $15,000 was realized as a result of the monitoring variance approval from DEC.

Board Notification - Frank Tomaseski distributed the 2003 Updated Audited Financial Statements to the Board.

Budget Workshop - A workshop on amendments to the 2004 Operating Budget and on Preparation of the 2005 Proposed Budget was held. Charlie Shaw and Frank Tomaseski distributed and reviewed proposed Budget Amendments.

ADMINISTRATIVE MATTERS

Resolution No. 1868 – Re: Authorizing and Approving Disposal Agreement with Ontario County Landfill;

This resolution authorizes and approves the long term disposal agreement for solid waste disposal at Ontario County Landfill with Casella Waste Management of NY, Inc.

MOTION to approve Resolution No. 1868 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One absent (Roberts).

Resolution No. 1869 – Re: Authorizing and Approving Wood Grinding Agreement with Duffy Layton;

This resolution authorizes and approves a Wood Grinding Agreement with Duffy Layton Contracting, Inc. at a cost of $2000 per day for grinding services and receipt of payments of $0.25 per cubic yard of wood chips removed.

MOTION to approve Resolution No. 1869 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Abstain (Nilsen). One absent (Roberts).

Resolution No. 1870 – Re: Authorizing and Approving Amendment to Agreement with Charles P. Shaw;

This resolution authorizes and approves the amendment to the agreement with Charles P. Shaw to reflect an annual salary of $27,500 for 2004 based on the New York State Legislature raising the maximum amount of money retirees can earn in 2004 to that amount.

MOTION to approve Resolution No. 1870 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. Two absent (Roberts, Nilsen).

Board Notification - Charlie Shaw reviewed with the Board a request from the Hudson Valley Regional Council to Governor Pataki and State Legislature to restore funding to EPF for Recycling Grants.

Board Notification - Charlie Shaw notified the Board that Amy Lopiano, (Benefits Coordinator) successfully completed her first two classes from Cornell University, in her effort to obtain a certificate in Human Resource Management.

Board Notification - Charlie Shaw notified the Board of special assistance given to the City of Kingston for Leachate Collection from the Jockey Hill Closed Landfill.

OLD BUSINESS

GENERAL CAPITAL PROJECTS

Resolution No. 1871 – Re: Further Amending Task Order No. 9 for General Administrative/Engineering Services;

This resolution authorizes and approves Task Order No. 9 for general administrative/engineering services in fiscal 2004 in an amount not to exceed $45,000.

MOTION to approve Resolution No. 1871 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. Two absent (Roberts, Nilsen).

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS

Resolution No. 1872 – Re: Amending Resolution No. 1863;

This resolution authorizes and approves the amendment to Resolution No. 1863 providing for the procurement of 2 self-contained compactors from Rudco Products in the total amount of $25,669.95 to appropriate the funds necessary for the procurement from the 2004 Operating Budget.

MOTION to approve Resolution No. 1872 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One absent (Roberts).

REGIONAL TRANSFER STATION PROJECTS

Resolution No. 1873 – Re: Awarding Bid for New Paltz Transfer Station Door Repair;

This resolution authorizes and approves the award of bid for construction of the repair of the door at the New Paltz Transfer Station to Catskill Mountain Mechanical, LLC in the amount of $29,345. The insurance company of the Trucker that hit the door is responsible for payment.

MOTION to approve Resolution No. 1873 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. Two absent (Roberts, Nilsen).

Resolution no. 1874 – Re: Authorizing and Approving Fire Alarm Upgrade at New Paltz Transfer Station;

This resolution authorizes and approves the upgrade at the New Paltz Transfer Station to the Fire Alarm by Rest Assured Alarm System, Inc. for a cost of $8,598 to be paid from the 2004 Operating Budget.

MOTION to approve Resolution No. 1874 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. Two absent (Roberts, Nilsen).

Board Notification - Frank LaVardera notified the Board of the status of Leachate Collection Systems (Tank) upgrades at the New Paltz and Ulster Transfer Stations.

Board Notification - Mike Bemis notified the Board of a Low-Level Radioactive Sludge Incident that occurred at the New Paltz Transfer Station.

BUILDINGS AND GROUNDS AND SITE WORK

Board Notification - Frank LaVardera notified the Board on the status of the Visual Impact Assessment Report recently submitted to NYS DEC.

MATERIALS RECOVERY FACILITY (MRF)

Board Notification - Mike Bemis notified the Board about the MRF Sprinkler System Incident.

Board Notification - Frank LaVardera gave a status report on the Glass Processing System.

NEW BUSINESS

ADJOURN

MOTION to Adjourn the May 26, 2004 Board Meeting at 5:30pm was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. Two Absent (Roberts, Nilsen).

MOTION to approve the above transcribed Minutes of the May 26, 2004 Board Meeting as amended was made by James Pirro seconded by Jay Hogan .
Vote: Aye 4 Nay 0 Abstain 1 (Roberts) Date: June 9, 2004