The Ulster County Resource Recovery Agency held a Regular Business Meeting on
May 14, 2003 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 2:40pm.

The following Board members were present: James Craven, James Pirro, Jay Hogan and Andy Ghiorse. Barney Hansen was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.

PUBLIC COMMENT (no public comment was given)

APPROVAL OF MINUTES

MOTION to approve the minutes of the April 16, 2003 Regular Board Meeting was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).

COMMUNICATIONS & ANNOUNCEMENTS

The next Regular Monthly Business Meeting and 2004 Budget Workshop has been scheduled for Wednesday, June 11, 2003 at 2:30pm.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru April, 2003.

FINANCIAL MATTERS

The Board received and reviewed the Treasurers Report for January thru April, 2003

Resolution No. 1739 – Re: Authorization to Request Deferred Net Service Fee for Leachate Collection System Upgrades and Fuel Depot Construction;

This resolution authorizes and approves the Chairman and/or Executive Director to request payment of $471,718.00 of the Agency’s Deferred Net Service Fees by the County of Ulster for upgrading the Leachate Collection Systems at the Ulster, New Paltz and Lloyd Landfills and construction of a Fuel Depot at the Ulster Transfer Station.

MOTION to approve Resolution No. 1739 was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1746 - Re: Authorizing Termination of Agency Profit Sharing Plan;

This resolution authorizes and approves the Trustees of the Plan and the Plan Administrator to terminate the Agency’s Profit Sharing Plan.

MOTION to approve Resolution No. 1746 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Board Notification: The Board was notified that the Sale of Dumpsters and other surplus equipment netted $36,200.

Board Notification: The Board was notified that the Agency received Recycling Grant Funds totaling $19,121.00 from the State of New York for Recycling Coordinators Salary reimbursement for June 2001 – July 2002.

ADMINISTRATIVE MATTERS

Resolution No. 1740 – Re: Authorizing and Approving Agreement with County Waste for Transportation of Solid Waste;

This resolution authorizes and approves the agreement with County Waste for transportation and disposal of solid waste from the Agency’s Ulster Regional transfer Station for the balance of 2003 and 2004.

MOTION to approve Resolution No. 1740 was made by Jay Hogan and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1741 – Re: Authorizing and Approving Amended Disposal Agreement with Seneca Meadows Landfill for Additional Solid Waste Disposal Capacity;

This resolution authorizes and approves the amended long-term agreement with Seneca Meadows Landfill for additional solid waste disposal capacity from 2003 - 2009.

MOTION to approve Resolution No. 1741 was made by Jim Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).

OLD BUSINESS

GENERAL CAPITAL PROJECTS:

Resolution No. 1742 – Re: Authorizing and Approving Procurement of Computer System Upgrades;

This resolution authorizes and approves the upgrade Agency Computer Systems (hardware and software) in the amount of $30,445.26 to be paid from the Equipment Replacement Account in the Capital Fund.

MOTION to approve Resolution No. 1742 was made by Andy Ghiorse and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).

BUILDINGS AND GROUNDS AND SITE WORK:

Resolution No. 1743 – Re: Preliminary SEQRA Findings and Determinations in connection with the Proposed Site Master Plan Update at Route 32 Property in Town of Ulster;

This resolution authorizes the Executive Director to take all steps necessary for the preparation of the final environmental assessment form in relation to the Proposed Site Master Plan update for the Agency’s Route 32 Solid Waste Management Complex.

MOTION to approve Resolution No. 1743 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).

Master Plan – Frank LaVardera distributed and reviewed (with the Board) the latest draft of the Proposed Site Master Plan Update.

VEHICLE MAINTENANCE FACILITY:

Resolution No. 1744 – Re: Authorizing Task Order No. 62 for Site Fuel Depot Design;

This resolution authorizes and approves Task Order No. 62 for supplemental engineering work in connection with the design of a Site Fuel Depot for a cost not to exceed $38,000.

MOTION to approve Resolution No. 1744 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

LEACHATE COLLECTION SYSTEM UPGRADES:

Resolution No. 1745 – Re: Amending Task Order No. 61 for Leachate Tank Testing;

This resolution authorizes and approves amending Task Order No. 61 to add supplemental engineering work in connection with the testing of the leachate collection tanks at the Ulster Consolidation Landfill for a cost not to exceed $4,500.00.

MOTION to approve Resolution No. 1745 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

ADJOURN

MOTION to Adjourn the May 14, 2003 at 4:40pm was made by Jay Hogan and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).

MOTION to approve the above transcribed Minutes of the April 16, 2003 Board Meeting was made by James Pirro seconded by Andrew Ghiorse .
Vote: Aye 3 Nay 0 Absent 2 (Hansen, Hogan ) Date: June 11, 2003.