The Ulster County Resource Recovery Agency held a Regular Business Meeting on
June 11, 2003 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 2:35pm.
The following Board members were present: James Craven, James Pirro and Andy Ghiorse. Barney Hansen was absent. Jay Hogan arrived at 2:40pm.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.
PUBLIC COMMENT (no public comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the May 14, 2003 Regular Board Meeting was made by James Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hansen, Hogan).
COMMUNICATIONS & ANNOUNCEMENTS
The next Regular Monthly Business Meeting has been scheduled for Wednesday,
July 2, 2003 at 3:30pm.
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru May, 2003.
FINANCIAL MATTERS
Resolution No. 1747 – Re: Payment of Requisition No. 30 – 2002 BAN;
This resolution authorizes and approves payment of Requisition No. 30 in the amount of $56,909.47 for Capital Expenditures to be paid from the 2002 BAN.
MOTION to approve Resolution No. 1747 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1748 - Re: Authorize and Approve Transfer of Monies From General Revenue Account of General Fund to the Insurance Reserve;
This resolution authorizes and approves the transfer of monies from the General
Revenue Account of the General Fund in the amount of $23,668 to the Insurance
Reserve Account.
MOTION to approve Resolution No. 1748 was made by Jim Pirro and seconded by
Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1749 – Re: Authorize and Approve Payment of Claim of Sunshine Bulk Commodities, Inc. From the Insurance Reserve;
This resolution authorizes and approves the payment of an insurance claim from Sunshine Bulk Commodities, Inc. in the amount of $522 to be paid from the Insurance Reserve Account.
MOTION to approve Resolution No. 1749 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1755 – Re: Payment of Emergency Fire Damage Repair Services – Insurance Fund;
This resolution authorizes and approves payment of Emergency Fire Damage Repair Services in the amount of $20,997.85 to be paid from the Insurance Reserve Account.
MOTION to approve Resolution No. 1755 was made by Jay Hogan and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1750 – Re: Further Amending to Capital Budget Program;
This resolution authorizes and approves the amendment to the Capital Plan 2003 – 2007. Charlie distributed and reviewed the revised 5 Year Capital Plan with the Board.
MOTION to approve Resolution No. 1750 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Board Notification - NYS Retirement Fund Contribution Rate;
Budget Workshop - The Proposed 2004 Operating Budget (Draft #1) was distributed and reviewed with the Board. Action to approve the proposed 2004 Budget will be taken at the July 2nd Board Meeting. The proposed Budget must be submitted to the County Legislature by July 25, 2003;
ADMINISTRATIVE MATTERS
Board Notification - A Management Team Training Program Summary Report was distributed and discussed with the Board;
Board Notification - The Computer Training Program for Agency staff was reviewed with the Board;
Board Notification - The Preliminary Site Master Plan, June 2, 2003 was distributed and discussed with the Board by Frank LaVardera, CHA. Board members were asked to review this document and take a hard look at Environmental Impacts as it relates to the SEQRA process.
Resolution No. 1751 – Re: Declaration of Lead Agency Regarding Proposed Site Master Plan Update at Route 32 Property in Town of Ulster;
This resolution authorizes the UCRRA to declare itself to be the Lead Agency for the SEQRA review of the Action of Amending the Site Master Plan. The Site Master Plan is being amended in order to consider potential future facilities including a C&D Processing Center, Fuel Depot, Roll-Off Storage Area and Deposit Container Redemption Center.
MOTION to approve Resolution No. 1752 was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
OLD BUSINESS
EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:
Resolution No. 1752 – Re: Ratifying Authorizing and Approving Sale of Surplus Equipment;
This resolution ratifies, authorizes and approves the sale of one surplus Walking Floor Trailer to Dado’s, Inc. as the highest bidder in the amount of $5,657.00.
MOTION to approve Resolution No. 1752 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).
BUILDINGS AND GROUNDS AND SITE WORK:
Resolution No. 1753 – Re: Authorization to Procure Preparation of Roll-Off Storage Area Through Force Account Work;
This resolution authorizes and approves the construction of a Roll-Off Storage Area at the Agency’s Route 32 property behind the MRF. The construction will be done using Force Account Work no to exceed $24,126.
MOTION to approve Resolution No. 1753 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
VEHICLE MAINTENANCE FACILITY:
Board Notification - Frank LaVardera reviewed the latest design of the Fuel Depot and notified the Board that preparation of Fuel Depot Construction Bid Documents is underway.
CLOSED LANDFILL UPGRADES:
Resolution No. 1754 – Re: Authorizing Task Order Number 63 for Engineering Services – Ulster CLF Leachate Collection System Upgrades;
This resolution authorizes and approves Task Order No. 63 to upgrade the electrical component for the leachate collection system at the Ulster Landfill for an amount not to exceed $18,500.00 to be paid from the Capital Fund.
MOTION to approve Resolution No. 1754 was made by Jay Hogan and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Frank LaVardera (CHA) notified the Board that a request for reduction in Monitoring Frequency at Ulster, Lloyd and New Paltz Landfills has been submitted to DEC.
ADJOURN
MOTION to Adjourn the June 11, 2003 at 4:35pm was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
MOTION to approve the above transcribed Minutes of the June 11, 2003 Board
Meeting was made by Jim Pirro seconded by Andrew Ghiorse .
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: July 2, 2003.