The Ulster County Resource Recovery Agency held a Regular Business Meeting on January 19, 2005 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 2:46pm.

The following Board members were present: Kevin Roberts, Catherine Nilsen, James Craven, Dennis Helm and Arnold Bernardini.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Stephen J. Wing, Esq., Agency Counsel; Kelly Utter, Executive Secretary; Frank LaVardera, CHA; Mike Bemis, Director of Operations and Safety; Laura Petit, Office Manager and Andrew Ghiorse, Recycling/Compliance Officer.

PUBLIC COMMENT – No Public Comment was given

APPROVAL OF MINUTES

MOTION to approve the Minutes of the December 15, 2004 Board Meeting was made by Kevin Roberts and seconded by James Craven. Four in favor. None opposed. One Abstain (Arnold Bernardini).

COMMUNICATIONS & ANNOUNCEMENTS

The next Regular Monthly Business Meeting was scheduled for Wednesday, February 16, 2005 at 3:00pm, and will include a workshop on Alternatives to the Net Service Fees.

Charlie distributed a Resource information package to each Board Member which will be used in future workshops.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru December, 2004.

FINANCIAL MATTERS

The Treasurer’s Report and the Capital Projects Summary Report were held due to the End of the Year Audit being underway.

Resolution No. 1919 – Re: Payment of Requisition No. 51 – Capital Expenditures;

This resolution authorizes and approves payment of Requisition No. 51 in the amount of $3,816.64 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.

MOTION to approve Resolution No. 1919 was made by James Craven and seconded by Arnold Bernardini. Five in favor. None opposed.

Resolution No. 1920 – Re: Door Damage Repair – Insurance Fund;

This resolution authorizes and approves payment for Door Damage Repair in the amount of $4,341.47 for door repair at the Ulster and New Paltz Transfer Stations to be paid from the Insurance Reserve account in the Insurance Fund.

MOTION to approve Resolution No. 1920 was made by Dennis Helm and seconded by Catherine Nilsen. Five in favor. None opposed.

Resolution No. 1921 – Re: Sperry, Cuono, Holgate & Churchill Audit Proposal;

This resolution authorizes retaining the firm of Sperry, Cuono, Holgate & Churchill Certified Public Accountants, P.C. to provide audit services for the 2004 audit.

MOTION to approve Resolution No. 1921 was made by James Craven and seconded by Dennis Helm. Five in favor. None opposed.

Resolution No. 1922 – Re: Sperry, Cuono, Holgate & Churchill Pre-Audit and Special Accountancy Services Proposal;

This resolution authorizes retaining the firm of Sperry, Cuono, Holgate & Churchill Certified Public Accountants, P.C. to provide accountancy services to the Agency, including pre-audit services, for the 2004 audit and special accountancy services for the 2005 fiscal year.

MOTION to approve Resolution No. 1922 was made by Dennis Helm and seconded by James Craven. Four in favor. None opposed.

Board Notification - Charlie Shaw discussed with the Board the Status of the $2,000,000 Recycling Grant;

ADMINISTRATIVE MATTERS

Resolution No. 1923 – Re: Amending By-Laws;

This Resolution authorizes and approves the amended By-Laws of the Agency.

MOTION to approve Resolution No. 1923 was made by James Craven and seconded by Catherine Nilsen. Five in favor. None opposed.

Board Notification - Charlie Shaw notified the Board of the SUNY New Paltz Refuse Removal contract extension for the period of October 1, 2004 thru September 30, 2005;

OLD BUSINESS

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS

Resolution No. 1924 - Re: Authorization to Lease With a Right to Purchase A Roll Off Truck;

MOTION to approve Resolution No. 1924 was made by James Craven and seconded by Dennis Helm.

After discussion and a request from Board Members to seek additional Bids for the Roll-off Truck, this Resolution No. 1924 was tabled.

MOTION to table Resolution No. 1924 was made by Kevin Roberts and seconded by Catherine Nilsen. Five in favor. None opposed.

C & D PROCESSING AND DIVERSION PROJECT

Presentation - Frank LaVardera and Mike Bemis presented, distributed and discussed the First Draft of the updated Feasibility Study for the C&D Processing Facility.

NEW BUSINESS

BOARD WORKSHOP(S)

Charlie presented, distributed and discussed with the Board an information package containing Operating Requirements Policies and Procedures and Financial Requirements Policies and Procedures of the Agency. These documents will be used in upcoming Board Workshops.

ADJOURN

MOTION to Adjourn the January 19, 2005 meeting at 5:17pm was made by Dennis Helm and seconded by Arnold Bernardini. Five in favor. None opposed.

MOTION to approve the above transcribed Minutes of the January 19, 2005 Board Meeting was made by Arnold Bernardini seconded by Dennis Helm .
Vote: Aye 4 Nay 0 Absent 1 (Nilsen) Date: February 23, 2005