The Ulster County Resource Recovery Agency held a Regular Business Meeting on
January 15, 2003 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 1:35pm.

The following Board members were present: James Craven, James Pirro, Andy Ghiorse, Barney Hansen (arrived at 1:45pm), Jay Hogan was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney; Michael Bemis, Director of Operations and Safety and Frank Fischer, Facility Operations Manager.

PUBLIC COMMENT – Elizabeth Askew asked about HHW collection days.

APPROVAL OF MINUTES

MOTION to approve the minutes of the December 18, 2002 Regular Board Meeting was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One absent (Hogan).

COMMUNICATIONS & ANNOUNCEMENTS

The Annual Business Meeting has been scheduled for

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru December, 2002.

FINANCIAL MATTERS

Resolution No. 1708 – Re: Payment of Requisition No. 25 – 2002 BAN;

This resolution authorizes and approves the payment of Capital Expenditures in the amount of $35,992.71 to be paid from the 2002 BAN.

MOTION to approve Resolution No. 1708 was made by Andrew Ghiorse and seconded by Barney Hansen. Four in favor. None opposed. One absent (Hogan).

Resolution No. 1709 – Re: Payment of Requisition No. 26 – 2002 BAN;

This resolution authorizes and approves the payment of Capital Expenditures in the amount of $63,000.00 to be paid from the 2002 BAN

MOTION to approve Resolution No. 1709 was made by Barney Hansen and seconded by Andrew Ghiorse. Four in favor, none opposed. One absent (Hogan).

Resolution No. 1710 – Re: Approval of Agreement with Bollam, Sheedy, Torani Co. LLP;

This resolution authorizes and approves retaining Bollam, Sheedy, Torani Co. LLP to perform arbitrage rebate calculation services in connection with its Solid Waste System Revenue Bonds.

MOTION to approve Resolution No. 1710 was made by Barney Hansen and seconded by Jim Pirro. Four in favor. None opposed. One absent (Hogan).

Resolution No. 1693 – Re: Further Amending the Capital Budget Program;

This resolution authorizes and approves, in accordance with Section 9.02(e) of the Trust Indenture, amending the 5 Year Capital Budget Program, 2002-2006. Charlie distributed and reviewed the Final Draft of the Capital Plan with the Board.

MOTION to approve Resolution No. 1693 was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One absent (Hogan).

Board Notification: Requirement to Establish Threshold on Capitalized Assests;

Board Notification: Charlie and Rick McCarthy reported on the closing and issuance of UCRRA’s Series 2002 Solid Waste System Revenue Refunding Bonds - $22,728,755.30

ADJOURN

The Board adjourned for 10 minutes at 2:50pm.

Barney Hansen excused at 3:05pm.

ADMINISTRATIVE MATTERS

Resolution No. 1701 – Re: Approving Director of Operations and Safety Position Statement;

This resolution authorizes and approves the Position Statement for Director of Operations and Safety.

MOTION to approve Resolution No. 1701 was made by James Pirro and seconded by Andy Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).

OLD BUSINESS

REGIONAL TRANSFER STATION PROJECTS:

Board Notification: Frank LaVardera (CHA) gave a status report on the Ulster Transfer Station fire damage repair; Frank also notified the Board of Work Authorization – Request No. 6 for the Ulster Transfer Station fire damage repair.

BUILDINGS AND GROUNDS AND SITE WORK:

Resolution No. 1711 – Re: Authorizing Task Order No. 60 for Update of Site Master Plan Including Visual Impact Analysis;

This resolution authorizes Task Order No. 60 for additional professional services, including preparation of a revised Site Master Plan Update, including developing a Visual Impact Assessment, for the Agency’s complex on Route 32, Town of Ulster, for an amount not to exceed $32,000 to be paid from the Construction Fund.

MOTION to approve Resolution No. 1711 was made by James Pirro and seconded by Andy Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).

Board Notification: Frank LaVardera discussed Change Order No. 2 for Fiber Optic Cable Installation. This Change Order resulted in a reduction in cost.

LANDFILL DISPOSAL CONTRACTS:

Board Notification: Charlie notified the Board that the Agency would be issuing an RFP for Landfill Disposal Services within and outside NYS.

ADJOURN

MOTION to Adjourn the January 15, 2003 at 4:45pm was made by Andrew Ghiorse and seconded by James Pirro. Three in favor. None opposed. Two absent, (Hogan, Hansen).

MOTION to approve the above transcribed Minutes of the January 15, 2003 Board Meeting was made by Andy Ghiorse seconded by Jim Pirro.
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: February 19, 2003.