The Ulster County Resource Recovery Agency held a Regular Business Meeting on
February 25, 2004 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 3:00pm.
The following Board members were present: James Craven, James Pirro and Jay Hogan. Barney Hansen was absent. One seat vacant.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Tina Terpening, Clerical Assistant; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.
PUBLIC COMMENT – (No Public Comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the January 7, 2004 Annual Board Meeting was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
MOTION to approve the minutes of the January 7, 2003 Regular Board Meeting as amended was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One absent (Hansen). One Vacant.
An amendment was given by James Craven to correct the description of Resolution No. 1835 to This resolution authorizes and approves the MSW Delivery Agreement with Panichi Holding Co., Inc. for three years at the disposal fees of $61.00 per ton maximum 30 tons per week and a minimum of 250 tons per week of non-roll-off pre loaded trailers, packer collected waste…
COMMUNICATIONS & ANNOUNCEMENTS
The next Regular Monthly Business Meeting has been scheduled for Wednesday,
March 24, 2004 at 3:00pm.
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru February, 2004.
FINANCIAL MATTERS
Resolution No. 1838 – Re: Payment of Requisition No. 37 Capital Expenditures;
This resolution authorizes and approves payment of Requisition No. 37 in the amount of $99,390.79 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.
MOTION to approve Resolution No. 1838 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1839 – Re: Payment of Requisition No. 38 – Equipment Replacement Account;
This resolution authorizes and approves payment of Requisition No. 38 in the amount of $120,110 for Capital Expenditures to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1839 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1840 – Re: MRF Door Damage Repair – Insurance Fund;
This resolution authorizes and approves payment in the amount of $329.69 for MRF Door Damage Repair to be paid from the Insurance Reserve Account in the Insurance Fund
MOTION to approve Resolution No. 1840 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1841 – Re: Authorizing and Approving MRDC Payment to the Town of Denning;
This resolution authorizes and approves the payment of $4,704.20 in LCAP Funds from the MRDC Custodial Account to the Town of Denning.
MOTION to approve Resolution No. 1841 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1853 – Re: Authorize and Approve Transfer of Monies From General Revenue Account of General Fund To The Capital Fund;
This resolution authorizes and approves the transfer of $277,322 from the General Revenue Account of the General Fund to the Capital Account.
MOTION to approve Resolution No. 1853 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1854 – Re: Payment of Requisition No. 39 – Capital Expenditures;
This resolution authorizes and approves the payment of Requisition No. 39 in the amount of $34,924.50 for Capital Expenditures to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1854 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1842 – Re: Amending the 2004 Agency Budget;
This resolution authorizes and approves amending the 2004 Agency Budget to reflect changes encountered during the 2004 fiscal year. Charlie Shaw and Frank Tomaseski distributed and reviewed with the Board a series of proposed amendments to the Agency’s 2004 Operating Budget.
MOTION to approve Resolution No. 1842 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Board Notification - Steve Wing informed the Board of the procedures used to roll-over the 2002A Bond Anticipation Notes (BANS) for 2 more years;
ADMINISTRATIVE MATTERS
Resolution No. 1824 – Re: Authorizing Procurement of Fuel on State Bid;
This resolution authorizes the procurement of fuel on state bid to be delivered to the Agency’s Fuel Depot from Heritage Energy.
MOTION to approve Resolution No. 1824 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1843 – Re: Authorization to Procure Inspection and Testing of Fire Protection Systems at Materials Recovery Facility and Ulster Transfer Station;
This resolution authorizes the procurement of semi-annual inspection and testing services of fire protection systems at the Materials Recovery Facility and Ulster Transfer Station from SRI Fire Sprinkler Corp. for an amount of $3,100 for 2004.
MOTION to approve Resolution No. 1843 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1844 – Re: Approving Senior Buildings and Grounds Specialist Position Statement;
This resolution approves the position statement setting forth job duties, qualifications and salary grade for Senior Buildings and Grounds Specialist.
MOTION to approve Resolution No. 1844 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1850 – Re: Approval of Agreement with Emergency One Clinic;
This resolution approves the letter of agreement with Emergency One Clinic to provide basic health, emergency room treatment plus employment screening and testing services.
MOTION to approve Resolution No. 1850 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1851 – Re: Extending Agreement with Pilot Industries;
This resolution authorizes and approves the extension of agreement with Pilot Industries for Sorting Line and other Labor services at the Materials Recovery Facility to August 29, 2004.
MOTION to approve Resolution No. 1851 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1852 – Re: Authorizing Net Service Fee Alternatives Assessment;
This resolution authorizes the Executive Director to conduct the appropriate research and to prepare an assessment of alternatives to the payment of Net Service Fees pursuant to the Service Agreement with Ulster County. The approximate cost of $7,000 is to be paid from the Contingency Line of the 2004 Agency Budget.
MOTION to approve Resolution No. 1852 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Board Notification - Charlie Shaw and Frank LaVardera presented a proposed Plan of Action for the development of the C & D Diversion Project;
Board Notification - Charlie notified the Board that the Saugerties Tire Dump Clean-up Project was still in the works;
Board Notification - Charlie notified the Board that BOCES has agreed to Extend School Districts Collection Contracts for 3 more years;
OLD BUSINESS
GENERAL CAPITAL PROJECTS
Resolution No. 1845 – Re: Approving Task Order No. 67 Town T.S. Engineering Services;
This resolution authorizes and approves Task Order No. 67 for additional professional engineering services concerning the development of Town Transfer Stations for a cost not to exceed $6,500.
MOTION to approve Resolution No. 1845 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1846 – Re: Authorization to Procure Drainage Improvements at Ulster Transfer Station;
This resolution authorizes the procurement of a drainage improvement project at the Ulster Transfer Station from Ulster Excavating and Trucking, Inc. in the amount of $10,782.25 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1846 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
MATERIALS RECOVERY FACILITY
Resolution No. 1847 – Re: Authorization to Procure Remote Door Operating System at Materials Recovery Facility;
This resolution authorizes the procurement of a remote door operating system at the Materials Recovery Facility (to optimize operations) from Darmstadt Doors for a cost of $712.40 to be paid from the Capital Fund.
MOTION to approve Resolution No. 1847 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
Resolution No. 1848 – Re: Authorization to Procure Support Work for Compacting Unit at Materials Recovery Facility;
This resolution authorizes the procurement of electrical support work for the waste compactor unit at the Materials Recovery Facility from Landolfi, Inc. for a cost of $2,250 to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1848 was made by Jay Hogan and seconded by James Pirro. Three in favor. None opposed. One Absent (Hansen). One Vacant.
CONSOLIDATION LANDFILLS
Resolution No. 1849 – Authorization to Procure Leachate System Expansion at Ulster Landfill;
This resolution authorizes the procurement of improvements to the Leachate Collection System at the Ulster Landfill for a cost of $15,697.50 from Ulster Excavating and Trucking, Inc. to be paid from the Capital Account of the Capital Fund.
MOTION to approve Resolution No. 1849 was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
NEW BUSINESS
ADJOURN
MOTION to Adjourn the February 25, 2004 Board Meeting at 5:15pm was made by James Pirro and seconded by Jay Hogan. Three in favor. None opposed. One Absent (Hansen). One Vacant.
MOTION to approve the above transcribed Minutes of the February 25, 2004 Board
Meeting as amended was made by James Pirro seconded by Jay Hogan .
Vote: Aye 3 Nay 0 Absent 1 (Hansen) Vacant 1 Date: March 24, 2004