The Ulster County Resource Recovery Agency held a Regular Business Meeting on February 23, 2005 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 3:05pm.

The following Board members were present: Kevin Roberts, James Craven, Dennis Helm and Arnold Bernardini. Catherine Nilsen was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Stephen J. Wing, Esq., Agency Counsel; Kelly Utter, Executive Secretary; Frank LaVardera, CHA; Mike Bemis, Director of Operations and Safety; Laura Petit, Office Manager and Andrew Ghiorse, Recycling/Compliance Officer. Tracey Bartels was absent.

PUBLIC COMMENT – No Public Comment was given

APPROVAL OF MINUTES

MOTION to approve the Minutes of the January 19, 2005 Annual Board Meeting was made by Dennis Helm and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

MOTION to approve the Minutes of the January 19, 2005 Regular Board Meeting was made by Arnold Bernardini and seconded by Dennis Helm. Four in favor. None opposed. One Absent (Nilsen).

COMMUNICATIONS & ANNOUNCEMENTS

The next Regular Monthly Business Meeting was scheduled for Wednesday, March 16, 2005 at 3:00pm.

The Federation of NY Solid Waste Associations Conference is scheduled for May 15 – 18, 2005 at the Sagamore Hotel, Lake George, NY.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January, 2005.

FINANCIAL MATTERS

James Craven (Treasurer) distributed and reviewed with the Board the year end financial Treasurers Report for 2004.

The Board received and reviewed the Capital Projects Summary Report for 2004.

Resolution No. 1925 – Re: Payment of Requisition No. 52 – Capital Expenditures;

This resolution authorizes and approves payment of Requisition No. 52 in the amount of $15,570.25 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.

MOTION to approve Resolution No. 1925 was made by James Craven and seconded by Kevin Roberts. Four in favor. None opposed. One Absent (Nilsen).

Resolution No. 1926 – Re: Payment of Requisition No. 53 – Equipment Replacement Account;

This resolution authorizes and approves Payment of Requisition no. 53 in the amount of $12,275.00 for Capital Expenditures to be paid from the Equipment Replacement Account.

MOTION to approve Resolution No. 1926 was made by James Craven and seconded by Dennis Helm. Four in favor. None opposed. One Absent (Nilsen).

Resolution No. 1927 – Re: Authorizing Transfer of Fund Balance in the Operating Fund to the BRIF;

This resolution authorizes and directs the transfer of the 2004 fund balance in the amount of $140,000 from the Operating Fund to the Trustee for deposit in the Bond Redemption and Improvement Fund (BRIF).

MOTION to approve Resolution No. 1927 was made by James Craven and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

Board Notification - Charlie Shaw notified the Board that the $2,000,000 Recycling Grant was in it’s final stages of being processed by the DEC;

Board Notification - Charlie Shaw notified the Board that the impact of the 2005 Tip Fee increases were being analyzed and would be presented at the next Board Meeting;

Board Notification - Frank Tomaseski notified the Board of the Disability Insurance Premiums increase;

Board Workshop - Charlie distributed and reviewed several proposed amendments to the Agency’s 2005 Operating Budget.

ADMINISTRATIVE MATTERS

Resolution No. 1928 – Re: Authorizing and Approving Agreement with We Care, LLC for Transportation and Disposal of Solid Waste;

This Resolution authorizes and approves the Agreement with WeCare, LLC for transportation and disposal of solid waste from the Agency’s Ulster Regional Transfer Station to Seneca Meadows Landfill for a period beginning January 1, 2005 and ending December 31, 2006.

MOTION to approve Resolution No. 1928 was made by James Craven and seconded by Dennis Helm. Four in favor. None opposed. One Absent (Nilsen).

Board Notification - Authorizing Extension of Refuse Disposal and Recycling Contract with the County of Ulster.;

RECYCLING MATTERS

Resolution No. 1929 - Re: Authorizing the Filing of an Application for a State Assistance from the Household Hazardous Waste (HHW) State Assistance Program and Signing of the Associated State Contract, Under the Appropriate Laws of New York State;

This resolution authorizes and approves the Filing of an Application required by the State of New York for State Assistance from the Household Hazardous Waste State Assistance Program in preparation for holding a Household Hazardous Waste Clean-up Day and authorizes the Signing of the Associate State Contract.

MOTION to approve Resolution No. 1929 was made by Dennis Helm and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

Resolution No. 1930 - Re: Authorization to Procure HHW Collection Services from Care Environmental Services;

This resolution authorizes and approves the procurement of Care Environmental for HHW Collection Services.

MOTION to approve Resolution No. 1930 was made by Dennis Helm and seconded by James Craven. Four in favor. None opposed. One Absent (Nilsen).

Resolution No. 1931 - Re: Authorization to Procure Electronics Collection Services from Advanced Recovery, Inc.

This resolution authorizes the procurement of Electronics Collection Services for the Agency’s planned Electronics Collection Day on April 23, 2005 from Advanced Recovery, Inc.

MOTION to approve Resolution No. 1931 was made by James Craven and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

Board Notification - Andy Ghiorse informed the Board of the BOCES Bid Specs for Recycling Services which require the Hauler to provide Recycling Services. Andy also reviewed a preliminary procedure for his plan for Recycling Law Enforcement.

OLD BUSINESS

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS

Resolution No. 1932 Re: Authorization to Purchase a Roll Off Truck;

This Resolution authorizes the purchase of a roll off truck from Albany Truck Sales to replace a roll off truck that was destroyed by fire for the amount of $122,000 to be paid partly from compensation from the Agency’s Insurance Company and the balance to be paid from the 2002 BANS.

MOTION to approve Resolution No. 1932 was made by James Craven and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

Board Notification - Mike Bemis informed the Board of the cracked boom issue on the Daewoo Excavators. Arnold Bernardini suggested the Agency write a letter to the CEO of Daewoo requesting assistance in replacing or repairing the boom.

Board Notification - Equipment replacement plan;

C & D PROCESSING AND DIVERSION PROJECT

Board Notification - C&D Feasibility Study – Status Report;

Resolution No. 1933 - Re: Authorizing Task Order No. 71 for Engineering Services O & M Manual or Ulster Landfill Leachate Collection System;

MOTION to approve Resolution No. 1933 was made by James Craven and seconded by Arnold Bernardini.

After much discussion, it was suggested that this Resolution be tabled to give the Board more time to review the issues.

MOTION to table Resolution No. 1933 pending review of CHA memo’s to Charlie Shaw was made by Kevin Roberts and seconded by Arnold Bernardini. Three in favor. One opposed (Craven). One Absent (Nilsen).

NEW BUSINESS

Board Workshop - Charlie distributed a list of alternatives to Net Service Fee (NSF) and a Flow Control Implementation Strategy document for the Board to review in preparation for next months Board Meeting.

EXECUTIVE SESSION

MOTION to enter into Executive Session at 5:45pm to review the status of Collective Negotiations under the Taylor Law and discuss threatened Litigation was made by Dennis Helm and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

MOTION to enter into Regular Session at 6:30 was made by Dennis Helm and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen)

ADJOURN

MOTION to Adjourn the February 23, 2005 meeting at 6:31pm was made by Dennis Helm and seconded by Arnold Bernardini. Four in favor. None opposed. One Absent (Nilsen).

MOTION to approve the above transcribed Minutes of the February 23, 2005 Board Meeting was made by Dennis Helm seconded by James Craven .
Vote: Aye 4 Nay 0 Abstain 1 (Nilsen) Date: March 16, 2005