The Ulster County Resource Recovery Agency held a Regular Business Meeting on
February 19, 2003 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 1:38pm.

The following Board members were present: James Craven, James Pirro, Andrew Ghiorse, Jay Hogan (arrived 1:45pm). Barney Hansen was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney and Michael Bemis, Director of Operations and Safety.

PUBLIC COMMENT (no public comment was given)

APPROVAL OF MINUTES

MOTION to approve the minutes of the January 15, 2003 Annual Board Meeting was made by Jim Pirro and seconded by Andrew Ghiorse. Three in favor. None opposed. Two absent (Hogan, Hansen).

MOTION to approve the minutes of the January 15, 2003 Regular Board Meeting was made by Andrew Ghiorse and seconded by Jim Pirro. Three in favor. None opposed. Two absent. (Hogan, Hansen).

Jay Hogan arrived at 1:45pm.

COMMUNICATIONS & ANNOUNCEMENTS

The next Regular Monthly Business Meeting has been scheduled for Wednesday, March 12, 2003 at 3:00pm.

Federation of NYSWA – Conference May 4-7 2003, Bolton Landing, NY.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for the month of January, 2003.

FINANCIAL MATTERS

Frank Tomaseski distributed and reviewed the UCRRA 2003 Pension Trust Assets Report.

The Treasurers Report was held due to the Annual Audit being conducted.

Resolution No. 1712 – Re: Payment of Requisition No. 27 – 2002 BAN;

This resolution authorizes and approves the payment of Capital Expenditures in the amount of $68,003.54 to be paid from the 2002 BAN.

MOTION to approve Resolution No. 1712 was made by Jim Pirro and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).

Resolution No. 1713 - Re: Payment of Emergency Fire Damage Repair Services – Insurance Fund;

This resolution authorizes and approves the payment of Emergency Fire Damage repair in the amount of $104,902.80 to be paid from the Insurance Reserve Account in the Insurance Fund.

MOTION to approve Resolution No. 1713 was made by Jay Hogan and seconded by Andy Ghiorse. Four in favor. None opposed. One Abstain (Hansen).

Board Discussion: Frank Tomaseski discussed establishing a threshold on reporting capitalized assets, and recommended that threshold be similar to UCCC threshold.

ADMINISTRATIVE MATTERS

Board Notification: Charlie notified the Board that the Ulster County Refuse Collection and Recycling Contract was extended for an additional year;

Board Notification: Charlie notified the Board that the Agency submitted a proposal to the Town of Gardiner to operate its Transfer Station. The Agency’s proposal was in response to an RFP from the Town.

OLD BUSINESS

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:

Resolution No. 1714 – Re: Authorization to Procure Floor Repairs at New Paltz Transfer Station Through Force Account Work;

This resolution authorizes and approves the required floor repairs at the New Paltz Transfer Station in the amount of $19,800 to be paid from 2002 Bond Anticipation Notes. The work will be done under Force Account with the Agency purchasing materials and renting the necessary equipment.

MOTION to approve Resolution No. 1714 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).

Resolution No. 1715 – Re: Ratification and Authorization to Procure Pressure Washer;

This resolution ratifies, authorizes and approves the procurement of a new pressure washer from United Rental (the lowest qualified bidder) in the amount of $1,632.50 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1715 was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One absent (Hansen).

Resolution No. 1716 – Re: Authorization to Procure Welding Repairs and Painting for 40 Yard Roll Off Boxes;

This resolution authorizes and approves contracting with Bennett Enterprises (the lowest qualified bidder) for doing the required welding repairs and painting of 40 yard roll off boxes in an amount not to exceed $10,000.00 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1716 was made by Jim Pirro and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).

Resolution No. 1717 – Re: Ratification and Authorization to Procure Loader Repair and Replacement Parts;

This resolution authorizes and approves the required repair and replacement parts for the Samsung Loader at the New Paltz Transfer Station in the amount of $12,048.54 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1717 was made by Andrew Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One absent (Hansen).

EXECUTIVE SESSION

MOTION to enter Executive Session at 2:55pm to discuss personnel matters affecting the salary and employment record work history and status of individual employees was made by Jay Hogan and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).

MOTION to enter into Regular Session at 3:35 pm was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

ADJOURN

MOTION to Adjourn the February 19, 2003 at 3:40pm was made by Andrew Ghiorse and seconded by Jim Pirro. Four in favor. None opposed. One absent, (Hansen).

MOTION to approve the above transcribed Minutes of the February 19, 2003 Board Meeting was made by Jim Pirro seconded by Andy Ghiorse .
Vote: Aye 3 Nay 0 Absent 2 (Hogan, Hansen) Date: March 18, 2003.