The Ulster County Resource Recovery Agency held a Regular Business Meeting on
December 10, 2003 at 999 Flatbush Avenue, Kingston, NY.
Roll Call for the Regular Board Meeting was at 2:33pm.
The following Board members were present: James Craven, James Pirro, Andrew Ghiorse and Jay Hogan. Barney Hansen was absent.
Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.
PUBLIC COMMENT – (No Public Comment was given)
APPROVAL OF MINUTES
MOTION to approve the minutes of the November 5, 2003 Regular Board Meeting was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One absent (Hansen).
COMMUNICATIONS & ANNOUNCEMENTS
The Annual Business Meeting has been scheduled for Wednesday, January 7, 2003
at 2:30pm.
The next Regular Monthly Business Meeting has been scheduled for Wednesday, January 7, 2003 at 3:00pm, following the Annual Business Meeting.
GENERAL REPORTS
The Board received and reviewed the MSW Tonnage Report, the Recycling Tonnage Report and the Leachate Collection Report for January thru November, 2003.
FINANCIAL MATTERS
Resolution No. 1813 – Re: Payment of Requisition No. 35 – Capital Expenditures;
This resolution authorizes and approves payment of Requisition No. 35 in the amount of $131,636.74 for Capital Expenditures to be paid from the Capital Account in the Capital Fund.
MOTION to approve Resolution No. 1813 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1814 - Re: Door Damage Repair – Insurance Fund;
This resolution authorizes and approves payment of Door Damage Repair Services
at the New Paltz Transfer Station in the amount of $9,950.00 to be paid from
the Insurance Reserve Account in the Insurance Fund.
MOTION to approve Resolution No. 1814 was made by James Pirro and seconded by
Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1815 – Re: Authorize and Approve Transfer of Monies From the Operating Reserve Account to the Revenue Account of the General Fund;
This resolution authorizes and approves the transfer of $200,000 to make insurance and other payments prior to the end of fiscal year 2003. The transfer is from the Operating Reserve Account to the General Revenue Account of the General Fund.
MOTION to approve Resolution No. 1815 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1801 – Re: Amending the 2003 Agency Budget;
This resolution authorizes and approves amendments to the 2003 Agency Budget to reflect changes encountered during the 2003 fiscal year. Charlie and Frank distributed and reviewed recommended amendments with the Board.
MOTION to approve Resolution No. 1801 was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1816 – Re: Sperry, Cuono, Holgate & Churchill Audit Proposal;
This resolution authorizes retaining the firm of Sperry, Cuono, Holgate & Churchill Certified Public Accountants, P.C. to provide audit services for the 2003 audit.
MOTION to approve Resolution No. 1816 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1817 – Re: Sperry, Cuonno, Holgate & Churchill Pre-Audit and Special Accountancy Services Proposal;
This resolution authorizes retaining the firm of Sperry, Cuono, Holgate & Churchill Certified Public Accountants, P.C. to provide accountancy services to the Agency, including pre-audit services, for the 2003 audit and special accountancy services for the 2004 fiscal year.
MOTION to approve Resolution No. 1817 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Frank Tomaseski confirmed the adequacy of the Agency’s Insurance Reserve Fund at $100,000.
ADMINISTRATIVE MATTERS
Resolution No. 1818 – Re: Setting Annual Meeting Date Pursuant to By-Laws;
This resolution authorizes and approves the Annual Meeting Date of January 7, 2004 at 2:30pm as the date for the Annual Meeting of the Agency.
MOTION to approve Resolution No. 1818 was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1819 – Re: Authorizing Salary Adjustments for Administrative Staff Positions;
This resolution authorizes merit pay salary adjustments for the administrative staff for 2004 based on completed performance reviews by the Executive Director.
MOTION to approve Resolution No. 1819 was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1832 – Re: Authorization for Changes to Health Insurance Benefits for Administrative Staff;
This resolution authorizes the Executive Director to implement several changes to Health Insurance benefits for administrative staff.
MOTION to approve Resolution No. 1832 was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Charlie informed the Board that Tax Deferred College Savings
Program Payroll Deductions Benefit has been implemented for all Agency Employees,
at no cost to the Agency.
Resolution No. 1820 – Re: Authorization for Salary Adjustment for Agency
Counsel;
This resolution authorizes the salary adjustment for the Agency Counsel be increased by 5%.
MOTION to approve Resolution No. 1820 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1821 – Re: Authorizing Further Amendment to Employment Agreement with Stephen J. Wing;
This resolution authorizes and approves the Second Amendment to the Employment Agreement with Agency Counsel to extend the termination date to December 31, 2007.
MOTION to approve Resolution No. 1821 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1822 – Re: Authorizing Agreement with Pilot Industries;
This resolution authorizes and approves the Agreement with Pilot Industries for sorting, processing and bailing of cans, plastics, cardboard and redeemables, litter pickup and porter maintenance at the MRF.
MOTION to approve Resolution No. 1822 was made by Jay Hogan and seconded by
Andrew
Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1823 – Re: Hiring of Part-time Certified Pesticide Applicator;
This resolution authorizes and approves the hiring of a part-time certified pesticide applicator on a temporary basis to provide training and pest control plan guidance to Agency Staff for a period of 1 year.
MOTION to approve Resolution No. 1823 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1824 – Re: Authorizing and Approving Procurement of Fuel on State Bid; - This Resolution was withdrawn.
Resolution No. 1825 – Re: Authorizing Procurement of Occupation Exams from Kingston WoRx;
This resolution authorizes the procurement of Kingston WoRx to provide DOT CDL Drug/Screening Services.
MOTION to amend Resolution No. 1825 to keep the same terms as last year was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
MOTION to approve Resolution No. 1825 as amended was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1833 – Re: Approving Amendment to LCAP Eligibility Guidelines for the Town of Hurley;
This Resolution authorizes and approves an amendment to the LCAP guidelines for the Town of Hurley in the amount of $171,623.88 for reimbursement for land acquisition and other Landfill closure costs which were originally ineligible.
MOTION to approve Resolution No. 1833 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen). 1
1 The vote for Resolution No. 1833 was amended at the January 7, 2004 meeting.
Resolution No. 1781 – Re: Approving Recycling/Compliance Officer Position Statement;
This Resolution authorizes the Position Statement for Recycling/Compliance Officer, to be hired in January, 2004.
MOTION to approve Resolution no. 1781 was made by James Pirro and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Charlie notified the Board that the Agency was the lowest bidder on the NYS Eastern and Ulster Correctional Facilities Solid Waste Disposal Services Bid.
OLD BUSINESS
EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS
Resolution No. 1826 – Re: Authorizing Lease-Purchase of Office Copier; - This Resolution was withdrawn
Resolution No. 1827 – Re: Authorizing Procurement of Emergency Generator MRF Site;
This resolution authorizes the procurement of an emergency generator to supply electric to the fire suppression system in the event of a power failure for $1,099.00 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1827 was made by Jay Hogan and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
REGIONAL TRANSFER STATION PROJECTS
Resolution No. 1828 – Re: Ratifying, Authorizing and Approving the Installation of a Fall Protection System;
This resolution ratifies, authorizes and approves the installation of a Fall Protection System at the New Paltz Regional Transfer Station for a sum of $5,100 from All Type Doors to be paid from the Construction Fund. Previous resolution no. 1685 had accepted a proposal from Bennett Enterprises, but the Work was not done and resolution 1685 is hereby repealed.
MOTION to approve Resolution No. 1828 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1829 – Authorizing Task Order Number 66 for Engineering Services – Ulster RTS Groundwater Investigation;
The resolution authorizes Task Order No. 66 in the amount of $8,000.00 for the additional professional services from Clough, Harbour & Associates LLP for investigation of groundwater flows at the Ulster Regional Transfer Station site.
MOTION to approve Resolution No. 1829 was made by Jay Hogan and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
VEHICLE MAINTENANCE FACILITY
Board Notification - Mike Bemis notified the Board that Agency will be selling certain surplus Spectec Trailer Parts;
Board Notification - Frank LaVardera reported on the status of the Fuel Depot Construction.
MATERIALS RECOVERY FACILITY
Resolution No. 1830 – Re: Authorization to Procure MRF Replacement Parts;
This resolution authorizes and approves the procurement of certain MRF replacement parts from Hustler Conveyor Co. in an amount not to exceed $12,592.00 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1830 was made by Andrew Ghiorse and seconded by James Pirro. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1795 – Re: Authorization to Procure Moving of Radiant Heat System at the MRF;
This resolution authorizes and approves the procurement of Catskill Mountain Mechanical, LLC for moving of radiant heat system in the amount of $5,940.00 to be paid from the Equipment Replacement Account of the Capital Fund.
MOTION to approve Resolution No. 1795 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Resolution No. 1796 – Re: Authorizing Task Order No. 65 for Engineering Services for MRF;
This resolution authorizes Task Order No. 65 for Clough, Harbour & Associates, LLP for engineering services on various projects involving the MRF for an amount not to exceed $10,000.00 to be paid from the Capital Fund.
MOTION to approve Resolution No. 1796 was made by Andrew Ghiorse and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).
CONSOLIDATION LANDFILL
Resolution No. 1831 – Re: Amending Task Order No. 61 for Engineering Services – Leachate Collection System Assessments;
This resolution authorizes and approves an amendment of Task Order No. 61 for Clough, Harbour & Associates, LLP to design an additional leachate collection trench at the Ulster Landfill for a cost not to exceed $2,500.00 to be paid from the Capital Fund.
MOTION to approve Resolution No. 1831 was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
Board Notification - Frank LaVardera notified the Board that the NYS DEC approved a reduction in Post-Closure Water Quality Monitoring at the Agency’s closed Consolidation Landfills;
NEW BUSINESS
ADJOURN
MOTION to Adjourn the December 10, 2003 Board Meeting at 4:30pm was made by James Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).
MOTION to approve the above transcribed Minutes of the December 10, 2003 Board
Meeting as amended was made by Jay Hogan seconded by Andrew Ghiorse .
Vote: Aye 4 Nay 0 Absent 1 (Hansen) Date: January 7, 2003 .