The Ulster County Resource Recovery Agency held a Regular Business Meeting on
March 16, 2003 at 999 Flatbush Avenue, Kingston, NY.

Roll Call for the Regular Board Meeting was at 2:30pm.

The following Board members were present: James Craven, James Pirro, Jay Hogan and Andy Ghiorse (arrived at 2:40). Barney Hansen was absent.

Also present was: Charles P. Shaw, Executive Director; Frank Tomaseski, Controller; Kelly Utter, Executive Secretary; Stephen Wing, Esq., Agency Attorney, Frank LaVardera, CHA Agency Engineer and Michael Bemis, Director of Operations and Safety.

PUBLIC COMMENT (no public comment was given)

APPROVAL OF MINUTES

MOTION to approve the minutes of the March 18, 2003 Regular Board Meeting was made by Jim Pirro and seconded by Jay Hogan. Three in favor. None opposed. Two absent (Ghiorse, Hansen).

COMMUNICATIONS & ANNOUNCEMENTS

The next Regular Monthly Business Meeting and 2004 Budget Workshop has been scheduled for Wednesday, May 14, 2003 at 2:30pm.

GENERAL REPORTS

The Board received and reviewed the MSW Tonnage Report, Recycling Tonnage Report and the Leachate Collection Report for January thru March, 2003.

FINANCIAL MATTERS

Resolution No. 1728 – Re: Payment of Requisition No. 29 – 2002 BAN;

This resolution authorizes and approves the payment of Capital Expenditures in the amount of $82,172.48 to be paid from the 2002 BAN.

MOTION to approve Resolution No. 1728 was made by Jay Hogan and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1729 - Re: Amending the 2003 Agency Budget;

This resolution authorizes and approves certain amendments to the 2003 Agency Budget to reflect changes encountered during the 2003 fiscal year. Charlie and Frank Tomaseski recommended these amendments and provided the Board with back-up information.

MOTION to approve Resolution No. 1729 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Board Notification: The Board was notified of the Property Value reassessment for the Agency’s complex and for the Ulster Landfill.

Board Notification: The Board was notified that a written request was made to EFC to refinance 4 EFC Direct Loans.

ADMINISTRATIVE MATTERS

Resolution No. 1730 – Re: Authorizing Increase to CHA Contract Rate Schedule;

This resolution authorizes and approves an increase in professional fees in accordance with the amended schedule C-1 with it’s consulting engineers, Clough, Harbour & Associates, LLP. CHA has not had a rate increase since May 1996.

MOTION to approve Resolution No. 1730 was made by Andy Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1731 – Re: Authorizing Procurement of Refrigerant Evacuation Services;

This resolution authorizes and approves the procurement of services of Interstate Refrigerant Recovery, Inc to perform refrigerant evacuation services.

MOTION to approve Resolution No. 1731 was made by Jay Hogan and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1732 – Re: Approval of Market Agreement with Sierra Recycling Group;

This resolution authorizes and approves the retaining of Sierra Recycling Group to be the recycling market for the Agency’s No. 8 and No. 6 newspaper.

MOTION to approve Resolution No. 1732 was made by Andy Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1733 – Re: Authorizing and Approving Agreement with County Waste for Transportation of Solid Waste;

This resolution authorizes and approves the agreement with County Waste for transportation of solid waste from the Agency’s transfer stations to Seneca Meadows Landfill for disposal for the balance of 2003 and 2004.

MOTION to approve Resolution No. 1733 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

OLD BUSINESS

GENERAL CAPITAL PROJECTS:

Resolution No. 1734 – Re: Authorizing Procurement of Upgrade of Security System at MRF Site;

This resolution authorizes and approves the upgrade of security systems at the MRF and other site facilities from Rest Assured for a cost not to exceed $5,000 to be paid from the Construction Fund.

MOTION to approve Resolution No. 1734 was made by Jay Hogan and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

EQUIPMENT AND EQUIPMENT REPLACEMENT PARTS:

Resolution No. 1735 – Re: Ratifying and Authorizing Purchase of Grapple;

This resolution ratifies and approves the purchase of a new grapple from Solesbee’s Equipment and Attachment, Inc. for the amount of 8,500 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1735 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1736 – Re: Authorization to Purchase Additional Front-Loading Dumpsters;

This resolution authorizes and approves the purchase of additional front-loading dumpsters from Rudco in the total amount of $8,160 to be paid from the Equipment Replacement Account of the Capital Fund.

MOTION to approve Resolution No. 1736 was made by Jay Hogan and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

Resolution No. 1738 – Re: Authorizing Sale of Surplus Equipment;

This resolution authorizes and approves the sale of surplus rear loader dumpsters and one walking floor trailer (TL-14) which are no longer of any economic use to the Agency.

MOTION to approve Resolution No. 1738 was made by Andy Ghiorse and seconded by Jay Hogan. Four in favor. None opposed. One Absent (Hansen).

LEACHATE COLLECTION SYSTEM UPGRADES:

Resolution No. 1737 – Re: Authorizing Task Order No. 61 for Leachate Collection System Upgrades;

This resolution authorizes and approves Task Order No. 61 for the additional professional services from Clough, Harbour & Associates, Inc. to upgrade the electrical component and pumps for the Leachate collection system at the Ulster landfill and to investigate seeps at the New Paltz and Lloyd landfills for an amount not to exceed $25,000 to be paid from the Capital Fund.

MOTION to approve Resolution No. 1737 was made by Jim Pirro and seconded by Andy Ghiorse. Four in favor. None opposed. One Absent (Hansen).

BUILDINGS AND GROUNDS AND SITE WORK:

Board Notification: Frank LaVardera (CHA) distributed and discussed the Draft Visual Impact Assessment Report and the start of SEQRA Process for the Master Plan Update.

EXECUTIVE SESSION

MOTION to enter Executive Session at 5:03pm to discuss personnel matters affecting individual employees was made by Jim Pirro and seconded by Andrew Ghiorse. Four in favor. None opposed. One Absent (Hansen).

MOTION to enter into Regular Session at 5:15 pm was made by Andy Ghiorse and seconded by Jim Pirro. Four in favor. None opposed. One Absent (Hansen).

ADJOURN

MOTION to Adjourn the April 16, 2003 at 5:16pm was made by Andrew Ghiorse and seconded by Jim Craven. Four in favor. None opposed. One Absent (Hansen).

MOTION to approve the above transcribed Minutes of the April 16, 2003 Board Meeting was made by Andrew Ghiorse seconded by Jay Hogan .
Vote: Aye 4 Nay 0 Absent 1 (Hansen) Date: May 14, 2003 .